As winter weather moves through the region, ETSU faces the challenge of deciding whether to cancel or delay classes. Chief Operating Officer Jeremy Ross explained how the university evaluates conditions before making changes to its schedule.
“ETSU is a large and complex organization,” Ross said, noting that in addition to academics, the university operates clinics, housing, dining services and other essential facilities.
“ETSU’s primary aim is to ensure safety while providing continuity of services for faculty, staff, students and constituents when at all possible,” Ross said. “As such, ETSU will generally remain open during periods of inclement weather or other disruptions as long as conditions on campus allow us to safely continue.”
The decision to close or alter operations is authorized by the university president, the vice president and chief operating officer, with guidance from Emergency Management, ETSU Police, Campus Operations and Facilities.
“Additionally, ETSU staff partners with local meteorologists, police departments, weather organizations and communicates with institutions across the state,” Ross said. “This information gives us a picture of crash reports in the region, weather conditions in areas from where the storm may be approaching, et cetera.” At times, we even partner with other agencies to review camera and drone footage along roadways.”
Ross emphasized that these teams provide critical expertise and monitor conditions closely to help make the best possible decision.
While weather forecasts are considered, Ross said campus conditions play the biggest role.
“The primary factor in determining closures and/or operational changes due to weather is the condition of campus grounds including parking lots and sidewalks,” he said.
During the recent weather event, a two-hour delay was initially announced due to a “low chance (below 30%) of ice.” Crews worked overnight to prepare the campus, but worsening conditions early in the morning led to a full closure.
“Some ice and colder air moved in at 5:30 a.m. and the decision to close became necessary,” Ross said.
Once a decision is made, ETSU communicates updates through email, text alerts, the university website, social media and local news outlets. Ross said this approach provides “the greatest opportunity to reach our constituents.” University officials will continue monitoring conditions throughout the season, with safety remaining the top priority.
